Objectives

Catholic Schools Parramatta Diocese (CSPD) currently own and operate more than 80 schools with over 7,000 staff members across NSW. A legacy payroll system, which was implemented around 40 years ago, was in need of an upgrade due to difficulties integrating into newer systems and had a limited number of users with the required knowledge to maintain it. Because of this, CSPD had created an initiative to migrate this system to a SAP Success Factors environment.

Project Advisory Group was engaged to provide various services, including strategic plan advisory, data analysis, ETL and systems architecture advisory.

Our Role

Some of the key responsibilities included:

• Ensuring the application of business rules and the highest possible quality of data in a format that could be ingested by the Success Factors system

• Supporting the resolution of data faults with SMEs and other stakeholders

• Aiding in the construction of a project completion timeline by liaising with key stakeholders and fleshing out key requirements and milestones to achieve go-live

• Working with other parts of the CSPD business such as IT and Finance to explore the key interfaces of the Success Factors system, and create interface requirements documentation

• Understanding and mapping out the entity relationship diagrams of both CSPD and the SAP system

Key Outcomes & Benefits:

• Leading the trial conversions to ensure the execution of the migration at Go Live went through with minimal defects

• Resolving complicated data structures of education, such as employees with concurrent assignments or fulfilling higher duties roles were able to be successfully migrated to the Success Factors system intact

• Leading the system update to allow for more reliable and accurate reports and an easier time running the pay run every fortnight, saving hours of work